# Proposed pilot charter

Blank working template. This describes an evaluation to agree, not a delivered capability or a promise of savings. All entries below are **To agree**. No results or commercial price are supplied.

## Scope and entry conditions
- One workflow, user, start/end points and desired outcome:
- Explicit exclusions and reasons this workflow is suitable:
- Baseline process and available evidence:
- Entry samples, sample owner and documented permission to use them:
- Data handling, retention/deletion, access and permitted environments:
- Named human reviewer, approval authority and escalation path:

Agree the reviewer and evaluation contract below before inputs are shared. Do not place confidential material in this public template.

## Commercial and administrative terms before starting
These are discussion prompts, not legal advice or a template contract. Record mutual agreement in the appropriate agreement before work starts.

- Named contracting entities and authorized signers: To agree
- Scope, price, payment timing and change approval: To agree
- Ownership and licenses for deliverables, reusable artifacts and customer inputs: To agree
- Confidentiality and each party’s data processing responsibilities: To agree
- Labor valuation/rate assumptions and accounting for delivery, review and rework: To agree
- Contribution calculation: agreed revenue minus all delivery labor, model, infrastructure and partner costs. Definitions and acceptance threshold: To agree

## Evaluation contract
- Baseline and candidate methods, versions and reproducible procedure:
- Held-out sample selection, separation from development samples and leakage controls:
- Comparable operating conditions, input difficulty and evaluation window:
- Quality, failure and acceptance definitions, scoring procedure and reviewer agreement:
- Success thresholds and decision rules set before evaluation:
- Exclusions, missing observations and uncertainty to report:
- All human review and rework effort, including unsuccessful attempts:
- Model and infrastructure costs, measurement units and accounting boundaries:
- Fixed work/time budget agreed per pilot; stop conditions and scope-change process:

## Deliverables and decision
- Baseline comparison and evaluation report, including negative or inconclusive findings:
- Reusable handover: permitted artifacts, instructions, known limits, owner and next-step prerequisites:
- Decision meeting and responsible reviewer:
- Continue / change / stop criteria:

No implementation or wider rollout is implied by agreeing to evaluate one workflow.